Patient Official Receipt Report

The Official Receipt provides a list of all prescriptions that were filled for a patient during the specified time period, along with their dollar values. This report can be used for Income Tax purposes, and is an official duplicate of the Official Prescription Receipt. The Official Receipt is meant to be given to patients, therefore the store logo will print beside the pharmacy information, provided that the logo has been saved within PharmaClik Rx. Space is provided at the end of the report for the pharmacist’s signature and the date.

The report can be generated for a single patient, or a group of patients. For a patient or group, It is also possible to generate the report for a third party or drug. When a third party is specified, the report lists prescriptions that include the third party in the billing code. When a drug is specified, the report will list prescriptions that were filled for the drug.

Group Prescriptions

When the report is generated for a group, it includes ALL prescriptions filled during the report period for patients who CURRENTLY belong to the group. It does not matter if the patient belonged to the group at the time the prescription was filled.

Note: This report cannot be generated for a Facility Patient (i.e. the patient that is automatically created when a Nursing Home group is added to PharmaClik Rx); when a receipt is required for the Facility Patient, the Nursing Charges Patient report should be generated in invoice format.

Each patient’s report can be sorted by Fill Date, Doctor, Drug Name or Rx#. Customized sort options can be set in the Preview window, using the Sort function button. The default sort order is Fill Date from oldest to most recent; for each date, prescriptions are sorted by Rx# in ascending order.

When the report is created for a group of patients, the reports are sorted alphabetically by patient last name. The user-selectable sort options in the Sort Options tab and the Preview window apply to the individual patient reports.

Non-retail prescriptions with the following group Rx statuses are included in the report:

  • A - Active Regular Dose
  • D - Daily (for Monthly NH Only)
  • I - Inactivate Regular
  • O - Active Non-Drug
  • W - Active PRN Dose
  • X - Active External

Report Criteria

  • The option Display drug name as indicates how drug names appear on the report. The options are: B - Generic & Trade (both the generic and trade names print; this is the default setting), C - Generic & Innovator (if the drug does not have an innovator, only the generic name prints), G - Generic, I - Trade & Innovator (if the drug does not have an innovator, only the trade name prints), T - Trade, Rx Detail Setting (the drug name prints in the format set in the prescription’s Rx Detail Extended tab).
  • When the Show Cost/Fee/Total option is selected in the Extended report criteria, the report showa the cost, fee and total for each prescription that is listed on the report. The sample report (below) shows the Cost, Fee and Total for each prescription. If the Extended report criteria Show Cost/Fee/ Total is not selected, these fields will not be included on the report.
  • Include Patient Paid Zero provides the ability to omit prescriptions where the full price was covered by third parties and nothing was billed to the patient. The checkbox defaults to ON; by default, the report includes all applicable prescriptions filled for the patient during the report period, as per the Third Party and Group criteria selections. When the checkbox is OFF, the report excludes prescriptions where the Patient Paid value is $0.00.
  • When selected, Show Disclaimer prints the following disclaimer at the bottom of the report, above the Pharmacist Signature line: The total Patient Paid amount shown above may not be the final price indicative of what the patient has paid; it does not include direct reimbursement payments from insurance carriers.
  • Hide DUPLICATE in Report Header suppresses the word DUPLICATE that appears under the report’s title.
  • Summary Page Only option in the Extended report criteria allows the user to print only the totals for the period, instead of the entire report. This is useful for patients who submit totals to an accountant for tax purposes, as the prescription breakdown is irrelevant to the accountant. Press here to see an example of the Summary Page.
    • When Summary Page Only is selected, only one page is created per patient. Summary Page Only works in conjunction with Show Disclaimer and Hide DUPLICATE in Report Header. The settings for Display drug name as and Show Cost/Fee/Total are ignored, as those fields are not included on the Summary Page. Sort Options are also ignored.
    • The setting for Include Patient Paid Zero is taken into account for the Summary Page. When the Include Patient Paid Zero checkbox is ON, prescriptions with Patient Paid $0.00 are included in the prescription count and in the dollar values. When the checkbox is OFF, prescriptions with Patient Paid $0.00 are not included in the prescription count or in the dollar values.
  • By default, in all provinces except Alberta, Nursing Charge amounts are included in the Patient Paid value. When selected, Exclude NC from Patient Paid separates Nursing Charges from the Patient Paid amount, providing individual totals for Nursing Charges and the cash amounts. Turn this option ON to separate NC and Patient Paid (this is the default setting in Alberta); turn it OFF to combine NC and Patient Paid (this the default setting all other provinces).

Sample Report

This report appears the same for all provinces except Saskatchewan. There is one difference on the Saskatchewan report: a column for the Saskatchewan Drug Plan. These fields indicate the amounts returned by Saskatchewan Drug Plan (SK). These fields only print for prescriptions adjudicated and accepted by SK. The Total Submitted Cost matches the amount from the receipt on the label set - it is the amount SK determines the pharmacy should have billed under the SK’s current pricing structure. The Approved cost matches the amount from the receipt on the label set - it is the amount that SK paid the pharmacy as their share of the prescription, regardless of what the pharmacy actually submitted.

Click on an area in the sample report to see a description of the field.